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Why is my outlook for the mac folder list purple? archive#
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Why is my outlook for the mac folder list purple? archive#

When you archive a mail folder, Microsoft Outlook determines the message age from the Sent date/time, the Received date/time, or from the message's Modified date/time, whichever is later. Note that the Message Modification date is used by the AutoArchive feature to determine which messages are archived. Go back to top Possible problems with archiving

To specify a file for the archived items to be transferred to, click Move old items to, type a file name for the archived items, or click Browse to select from a list.

Type a number in the Months box to specify when items should be automatically transferred to your archive file.

Click the AutoArchive tab and select Clean out items older than.

In the Folder List, right-click the folder that you want to automatically archive, then click Properties.

To set AutoArchive properties for a folder: Now that you have turned on AutoArchive, you must set AutoArchive properties for each folder.

In the Move old items to box, type a file name for the archived items to be transferred to, or click Browse to select from a list.

Select the Prompt before AutoArchive checkbox, if you want to be notified before the items are archived.

Select the Run AutoArchive every checkbox, then type a number in the days box to specify how often the AutoArchive process will run.

In the AutoArchive section, click the AutoArchive Settings button.

Choose the Advanced options group in the Outlook Options window.

Go to the File tab on the Ribbon and choose Options.

When you configure the Microsoft Office Outlook Archive settings to permanently delete all old items, an Archive.pst file is automatically created even if you did not specify one to be created. In Microsoft Outlook, the default AutoArchive setting for the Deleted Items folder is to permanently delete old items.

Inbox, Notes, Contacts, and Drafts do not have AutoArchive activated automatically.

These folders and their default aging periods are: Several Outlook folders are set up with AutoArchive turned on. Items in the Deleted Items folder are deleted. The AutoArchive properties of each folder are checked by date and old items are moved to your archive file.

The process runs automatically whenever you start Outlook. You can automatically archive individual folders, groups of folders or all Outlook folders.

Why is my outlook for the mac folder list purple? how to#

Go back to top How to archive your folders automatically

Select the folder you want to archive, and set the desired options.

Click Cleanup Tools, then choose Archive.

Go to the File tab on the Ribbon and click Info.

To immediately archive a folder, use the following steps for your version of Outlook.

Why is my outlook for the mac folder list purple? Offline#

Read the Knowledge Base article on What are offline folders? for more information. Items are considered old enough to archive when they reach the age you specify. Read the Knowledge Base article on How to open a PST file in Outlook for more information on how to open the archive.pst file in Outlook. The file archive.pst is just like any other file which means that it can be added to your Outlook client or removed from there.

You can change the file name ( archive.pst) and location so your Outlook items are archived in any other location of your choice.

For Microsoft Windows NT 4.0: \\Profiles\\Local Settings\Application Data\Microsoft\Outlook\ archive.pst.

For Microsoft Windows Vista/7/8, Outlook: \Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook\ archive.pst.

When you archive folders, you are moving the items from their existing folder into an archive type of personal folder file (PST).īy default, Outlook saves archived items in the following location :

Difference between exporting and archiving.

Set AutoArchive properties for a folder.

This article describes the process of archiving your Outlook data. Read the Knowledge Base article on What Is Cached Exchange Mode In Outlook? for more information.

Why is my outlook for the mac folder list purple? download#

Note: make sure Outlook is either running in Online mode or set to download all mail in Cached Exchange Mode.